Getaway Media PRIVACY STATEMENT
Effective Date: 25th September 2018
This Privacy Statement explains how Getaway Media Limited and getaway.ie collects, controls, processes, and uses information about you (which we call “personal data”).
When we say “Getaway Media”, “us”, “our”, or “we”, we mean Getaway Media Limited. Getaway Media Limited is the company behind the deals website www.getaway.ie. It provides (a) platform(s) where our hotel partners and other unaffiliated third-party Vendors (collectively “Vendors”) can list offers for hotel accommodation vouchers, meal deals, goods, getaways, and other offerings.
Our hotel partners and vendors collect, process, and use your personal data as necessary to facilitate the sale of vouchers, deals, goods, and getaways. Our hotel partners and vendors also comply with this Privacy Statement.
When we talk about the “site”, we mean our platforms, which include our websites, mobile applications, communications we send or services we provide, social networking sites, or any other websites we offer that link to or reference this Privacy Statement.
We routinely update this Privacy Statement to clarify our practices and to reflect new or different privacy practices, such as when we add new services, functionality, or features to the site. If we make any material changes we will notify you, either by email (sent to the email address specified in your account), by means of notice on the site or by using other methods. You can determine when this version of the Privacy Statement was adopted by referring to the “Effective Date” above.
You understand that your continued use of the site after we send a notice about our changes to the Privacy Statement means that the collection, control, processing, and use of your personal data is subject to the updated Privacy Statement. If you object to any changes, you may modify your account settings or close your account as described below.
1. Personal Data We Collect
We will collect the following personal data when you interact with the site:
● Authentication and identification information (e.g. your name, email address, and password). This information is necessary to set up and log you into your account. If you don’t provide it, we may not be able to provide our services to you;
● Basic personal details (e.g. your name, date of birth, and nationality);
● Contact details (e.g. your postal address, telephone number, and email address). We may need some of this information to deliver products to you, such as your postal address, and won’t be able to carry out these services if you don’t provide it;
● Payment details (e.g. your credit card details or payment tokens from third party payment providers like PayPal). We use these to process your order, and won’t be able to take payment from you or give refunds if you don’t provide it; and
● Information about your contacts with Getaway Media (e.g. call recordings, instant messages on our site, and user generated content).
We will also automatically collect personal data when you interact with the site through your computer, mobile device, or other device. This personal data includes the following:
● Analytics data (e.g. information about site visits, site behaviour, app downloads, app and web page histories), which may include data collected from cookies and other types of device identifiers;
● Profile inputs (e.g. page and deal views on the site, click information and information about the website you clicked to our site from). This may include data about your location. With respect to geolocation information collected from your mobile device, we will only collect this where you have provided consent; and
● Device details (e.g. MAC address, IP address, bluetooth data and advertising identifiers).
We also receive personal data and other online and offline information from third parties with whom we conduct Getaway , such as merchants, co-marketers, distributors, Vendors, and other companies or organisations with whom we enter into agreements to support our Getaway and operations, including advertising partners (collectively “Getaway Partners”).
The personal data we receive from Getaway Partners includes demographic, location, and purchase information. We will only receive this personal data when the Getaway Partner states that they are legally permitted to do so to share it with us. We use this information to better understand your deal preferences and how our merchants perform so we can provide you with a better Getaway Media experience.
We will collect the personal data described above at various stages in your relationship with us when you:
● Register, subscribe, authorise the transfer of, or create an account with us;
● Open or respond to emails or messages from us;
● Provide information to enroll or participate in programmes provided on behalf of, or together with Vendors and Getaway Partners, with your consent or as necessary to provide services you have requested;
● Visit any page online that displays our ads or content;
● Purchase products or services on or through the site from Vendors;
● Connect, log-in, or link to the site using social networking tools; and
● Post comments to the online communities sections of the site.
We also create profiles about you based on the personal data you provide to us or that is collected from you, as described above. We do this to market offers to you we think you would be interested in buying. The contents of that profile include:
● Account details. For example, we create a permanent URL to your account page which may include your name. We also generate tokens to remember your subscription and purchase histories, and any loyalty numbers you may have obtained;
● Marketing segment information. For example, if you purchase products or services related to wellness and beauty, we may infer that you are interested in these types of products, or if you purchase www.getaway.ie accommodation deals we may infer that you are a frequent traveler;
● Audience information. We create audiences based on parameters such as gender, age, and location (e.g. females aged 25-35 in your area), and if your personal data matches those audiences, you’ll be assigned to it. This is to help you receive relevant offers; and
● Activity information. Based on your interactions with communications, we’ll generate personal data about how many communications you like to receive, so that we don’t send you more than are useful to you.
2. Your Choices
You can manage the types of personal data you provide to us and can limit how we communicate with you. At the same time, we think that the more you tell us about yourself and what you like, the more relevant and valuable your experience with our site and services will be.
You can manage your email, push notification, location information and subscription notification preferences by logging into your account through the site.
● Push notifications and location information. Your device and the proposed Getaway Media mobile app provide you with options to control push notifications and how and when we collect your geolocation. You can disallow our use of certain location data through your device or browser settings, for example, by disabling “Location” services for the Getaway Media application in Apple’s iOS and Android privacy settings, or by disabling “Location” services for your device;
● Subscriptions. You can also manage your subscriptions by following subscription management instructions contained in any commercial emails that we send you. You may choose to subscribe to some types of messages, and may choose not to subscribe to, or to unsubscribe from, others. You may update your subscription preferences at any time. Even if you decide not to subscribe to, or to unsubscribe, from promotional email messages, we may still need to contact you with important transactional information related to your account and your purchases from Vendors. For example, even if you have unsubscribed from our promotional email messages or push notifications, we will still send you confirmations when you make purchases on the site;
● Cookies. You can manage how your browser handles cookies. You may also manage how your mobile device and mobile browser share information on and about your devices with us, as well as how your mobile browser handles cookies. Please refer to our Cookies Policy for more information;
3. Your Rights
You can access, update, rectify, and delete your personal data which makes up some of your profile by logging into your account or contacting us here. Keeping your personal data current helps ensure that we can respect your preferences and offer you the goods and services that are most relevant to you.
In accordance with applicable law, you may (i) request access to any personal data we hold about you; (ii) request that it be updated, rectified, deleted or blocked; (iii) request that we delete personal data we hold about you; (iv) request that we restrict our processing of your personal data; and (v) request that we provide you or a third party with a copy of certain personal data about you (that is referred to as the right of “data portability”). You can also object to any of our uses of your personal data described in this policy, including our marketing activities.
4. How We Use Information
We control and process the personal data you provide to us, which we collect from other sources, and which we generate to:
● Operate, maintain, and improve the site by analysing how you and our other customers use and interact with it. This is to meet our legitimate Getaway interests in providing the site and ensuring that it provides the best experience for our customers;
● Carry-out marketing, which may involve:
o Establishing and analysing individual and group profiles and customer behaviour, in order to determine your or others interest in certain types of offers, products, and services. We do this by analysing your interactions with the site and your other personal data to determine what your interests are, and what sorts of products and services people with similar interests also buy, which helps us understand what products and services you may be interested in viewing. This is to meet our legitimate interests in understanding the types of products and services our customers are interested in, and to provide the most relevant products to you and our other customers;
o Showing relevant offers and advertising. We will use the profiles described above to create advertising for our products that will be displayed on relevant third-party sites. We do this to meet our legitimate interests in showing you products which may be relevant to you, and you can opt out of seeing these types of ads as described in our Cookies Policy;
o Sending you relevant direct marketing messages and other communications via email or push notifications on mobile devices, including, with your consent, using your location data to notify you of tailored location-based deals. We will either send these messages on the basis that you have consented to receiving them or, where permitted by applicable law, to meet our legitimate interests in showing you which of our products and services are relevant to you; and
o Analysing advertising effectiveness, which may involve analysing the advertising campaigns our customers choose to interact with most often. This is to meet our legitimate interests in understanding which types of advertising campaigns are more or less effective than others.
● Send you reminders, technical notices, updates, security alerts, support and administrative messages, service bulletins, and requested information, including on behalf of Getaway Partners, affiliates, or other Vendors. This is to meet our legitimate interests in managing our relationship with you effectively;
● Administer rewards, surveys, competitions, or other promotional activities or events, in order to meet our contractual commitments to you set out in the terms and conditions of those promotional events;
● Comply with our legal obligations, resolve disputes, and enforce our agreements. We do this where necessary to comply with legal obligations to which we are subject, or to meet our legitimate interests in enforcing our legal rights and resolving disputes or verifying payments and preventing fraud.
5. When and Why We Disclose Personal Data
We share your personal data as follows:
● with your consent;
● with Vendors, Affiliates, Partners and other Getaway Media entities within and outside of the European Economic Area, including, without limitation our payment processing partners who will process your personal data only in accordance with our instructions and for the purposes set out in this Privacy Statement and as covered in our contract with them on provision of their service;
● with unaffiliated third-party Vendors and Getaway Partners, so they can sell, deliver, and provide the products or services purchased to you (e.g. to deliver products to you, or to provide a Getaways provider with your details so they can confirm reservations). We share personal data with unaffiliated third-party Vendors and Getaway Partners in order to meet our contractual obligations to you, and they are not permitted to use your personal data in any way other than for selling, delivering, and/or providing the products or services purchased by you;
● with third parties that provide tools and services to help us better understand your deal preferences, so that we can show you advertisements for Getaway Media vouchers, goods, or services on third party websites which are more suited to your interests and tastes. Those third parties may also use your personal data to match you with their existing customer base. You can stop our use of these tools in the ways described in our Cookies Policy;
● with third parties, to send you survey emails on our behalf, provided you have consented to receive such emails;
● to report or collect on debts owed to Vendors or other Getaway Partners;
● as necessary to perform contractual obligations towards you with Vendors or Getaway Partners to the extent you have purchased or redeemed a Getaway Media voucher, goods, or services offered by them or participated in an offer, rewards, contest or other activity or program sponsored or offered through us or the Vendors on behalf of a Getaway Partner;
● to a subsequent owner, co-owner, or operator of one or more of the sites or any portion or operation related to part of one or more of the sites;
● in connection with a corporate merger, consolidation, or restructuring, the sale of substantially all of our stock and/or assets, or other corporate change, including, without limitation, during the course of any due diligence process;
● to comply with legal orders and government requests, or as needed to support auditing, compliance, and corporate governance functions, where this is necessary to comply with these legal obligations;
● to combat fraud or criminal activity, and to protect our rights or those of our Affiliates, Vendors, or Getaway Partners, and users, or as part of legal proceedings affecting us and/or our Affiliates, as it is in our legitimate interests to prevent fraud and protect these rights; or
● in response to a court order or summons, or similar legal process, including to An Garda Síochána or other similar law enforcement agencies, regulators, and courts, to the extent this is necessary to comply with such legal obligations.
We encourage our unaffiliated third-party Vendors and Getaway Partners to adopt and post privacy policies. However, while we share personal data with Vendors and Getaway Partners only for the above-mentioned purposes, their subsequent processing and use of personal data obtained through us is governed by their own privacy policies and practices and is not under our control (except for the use and processing by Vendors and Getaway Partners providing services to us, as described above). Where possible, we contractually restrict how our Vendors and Getaway Partners, including merchants, use your personal data and aim to ensure they do not use it for any purposes which are incompatible with those set out in this privacy statement.
In a rare number of the cases set out above, we may transfer your personal data to a country located outside the European Economic Area that may not be considered as providing the same level of protection for personal data under European law. In such cases, we put in place appropriate safeguards, including contractual commitments approved by the European Commission, on recipients of the data, to ensure that there is adequate protection for your personal data. For more information about the safeguards in place and to view a copy of such safeguards, please contact us using the details below.
6. Security of Personal Data
We have implemented an information security programme that contains administrative, technical and physical controls that are designed to safeguard your personal data, including industry-standard encryption technology. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security.
7. Retention of Personal Data
We will retain your personal data for as long as your account is active or as needed to provide you services. If you close your account, we will retain your personal data for a period where it is necessary to continue operating our Getaway website effectively, to maintain a record of your transactions for financial reporting purposes or fraud prevention purposes until these purposes no longer exist, and to retain as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
8. Social Networks
Social Community Areas
You may access the site through, or the site may contain connections to, areas where you may be able to publicly post information, communicate with others such as discussion boards or blogs, review products and merchants, and submit media content.
Connecting through Social Networks
We offer social networking users the opportunity to interact with friends and to share on social networks. If you are logged into both the site and a social network, when you use the site’s social networking connection functions, you will connect your social network account with your Getaway Media account (this happens automatically, if the email addresses match). If the email addresses do not match, we ask you if you want to link them and you must validate that you control the accounts by logging in to your social network account. If you are already logged into the site but not into your social network site, when you use the site’s social network connection functions, you will be prompted to enter your social network website credentials or to sign up for the social network.
If you are not currently registered as a Getaway Media user and you use the site’s social network connection functions, you will first be asked to enter your social network credentials and then be given the option to register and join Getaway Media. Once you register with us and connect with the social network, you will be able to automatically post recent Getaway Media activity back to your social network. Please refer to the privacy settings in your social network account to manage the data that is shared through your account.
9. Privacy Practices of Third Parties
This Privacy Statement only addresses the collection, processing and use (including disclosure) of personal data by us through your interaction with the site. Other websites that may be accessible through links from the site may have their own privacy statements and personal data collection, processing, use, and disclosure practices. Our Getaway Partners may also have their own privacy statements. We encourage you to familiarise yourself with the privacy statements provided by these other parties prior to providing them with information or taking advantage of a sponsored offer or promotion.
10. Contact Us
If you have any questions or comments about our privacy practices or this Privacy Statement, if you want to make use of any of the above rights, or other rights that you may have in relation to your personal data, please contact us here at firstname.lastname@example.org
You can also contact our Data Protection Officer at email@example.com and can also reach us via postal mail at the following address:
Getaway Media Limited , ATTN: Data Protection Officer, 24 South Frederick Street, Dublin.
We are committed to working with you to obtain a fair resolution of any request, complaint, or concern about our use of your personal data. If, however, you believe that we have not been able to assist you, you have the right to make a complaint to the data protection authority :
Office of the Data Protection Commissioner
Canal House, Station Road
Portarlington, Co. Laois
By Email: firstname.lastname@example.org